June 2012 AXO Parents Club Newsletter

Welcome to summer AXO Parents Club!Hello AXO Parents Club members.  We hope your summer is going well and everyone is staying safe.  I am your current AXO Parent’s Club (PC) President as I was voted in during last spring’s Mom’s Weekend PC meeting just prior to the very successful auction.  I have attached the meeting minutes for your review which also includes information about your current PC Officers.  Mom’s weekend auction raised $8015! Our current AXO Parents Club treasury balance stands at $17,348.93.

As you can see from the last meeting minutes, a motion was put forth and approved for a budget of $7,500 to be applied to improvements to the “Crib” or TV room.  I have been advised that the improvements including the floor replacement should be completed shortly and should total close to $6,500.  Additional room accessories will be purchased by Linda and the Sorority President (Gabby Buonviri) which may come to an additional $500.
There are no additional known expenses expected this summer.

I have been asked by the AXO Sorority President Gabby Buonviri if the AXO Parent’s Club would be willing to contribute funds towards a raft trip this fall, similar to what the club has contributed in the past.  A vote about the raft trip funding was made during the Mom’s weekend meeting, and it was voted down, partly because there were no details available regarding the raft trip or the potential costs.  Since then, the Sorority executive board received multiple inquiries from the girls about a raft trip, did their research on availability and costs for a raft trip, and submitted a request to me for funds.  They have proposed the following:
Salmon River Experience website

Raft trip Dates – 8/26 or 9/9
Maximum number of participants – 90
(2) Charter Busses - Day trip up and back (depart 7am, return 4-5pm) - $3150
Raft company charges at $57 per person for 90 girls - $5130

Total Raft trip costs - $8280

Recommended Parents Club contribution - $5000

Net difference - $3280

Fee for girls to pay - $36.44 per person.

Our $5000 contribution to this event lowers the girls cost for this trip by 60%.  I was told that Gabby recently surveyed all the girls about interest in the raft trip and there was a unanimous positive response (70+ responded), none negative. Their plan would be to offer this to all members, including new ones, on a first come, first served basis beginning with the first Monday after school starts.

According to our By-laws, we are required to have all Parents’ Club members in good standing (paid dues for the current year) respond to this email voting for or against the request to fund up to $5000 towards a raft trip for the girls.
Please respond to axowsuparentsclub@gmail.com with a YES or NO vote by 7/7/12.  We will answer any additional questions you may have,  just forward them to this email and we will answer them as best we can and as quickly as we can. 

Thanks for your support!  Go COUGS!

Dave Buonviri
AXO Parent’s Club President
(DAVE.BUONVIRI@CASCADEDISABILITY.COM )

Becky Andersohn
AXO Parent’s Club Treasurer
(bandersohn@idahopower.com)

Valerie Gillas
AXO Parent’s Club Secretary
(valerie.gillas@gmail.com )

Mom's Weekend 2012 Parents Club Meeting minutes

Mom’s weekend 2012 Meeting Minutes

Meeting called to order (9:30 AM)

Old Business

v  Introduction of current/outgoing Parent’s Club Officers

v  Meeting minutes from Mom’s Weekend read by DeDe Johnson

                Meeting minutes approved by Rita Wellons.

v  Becky Andersohn read the treasurer’s report:

                Dad’s Weekend 2011 Starting Treasury Balance: $6,099.84               
                Netted $2,400 from silent and live auction, donations

                Additions $3,950 in donations from TV, etc.

                $450 collected in dues [list of paid members will be sent around

                TV room furniture purchased by parents club [couches, table,] $2,577.86

                Several minor expenses related to bank card processing fee

[$5 extra contribution will help us cover these fees

                Mom’s weekend 2012 Starting Treasury Balance: $9,920

v  Gabby Buonviri and new executive board introduced

Reminders

v  Please join the parents’ club by paying a $25 fee/donation! Please check the list going around to verify whether or not your dues were paid on Dad’s weekend

v  Questions: If you are NOT receiving parents’ club emails, please verify your email address with one of the parents’ club officers so that you can get on the mailing list!

New Business

v  Senior Gifts – tradition for Parents’ Club to purchase gifts for seniors going through Halls ceremony, permission to spend approx $600-650 from parents club treasury to fund gifts for 33 seniors.  Motion made, seconded. 

Motion for $700 budget approved [for senior gifts]

v  Year-End Party – instead of funding fall rafting trip, parents club proposes having pizza and ice cream party for girls [has been done in the past] during dead week or finals week. 

No motion made, Alexa David proposes money saved for fall funds until executive board can develop a proposal for the funds

v  House Renovations – Proposal [Rita Wellons] to extend carpet and resilient vinyl flooring and base [like the vinyl ‘wood’ in the rooms – current proposal [one contractor] $6,500; would be done over summer for fall recruitment.  Also includes incidentals such as putting skirt around platform seating, but does not include quote for fixing subflooring.  Square footage and square foot costs on this requested by parents, not supplied.  Request by several to seek multiple pricing bids.  Includes area rug, throw pillows, and covers for the two red chairs in the back.  Motion made to approve budget for $7,500.

Motion for $7,500 budget approved [for crib improvements]

                Note: Parent’s club can purchase FURNITURE, but nationals must approve and perform any painting and remodels that increase the value of the house

v  Comments: newly formed “AXO Parents Task Force Committee” – Rita selected by board for national task force due to active parents club, any input for her is welcomed

v  Recognition -  of Joni, MB, Linda recognized for their continued contributions, given appreciation gifts by parents club

v  Parking Auction: Kelly Kvam recognized as VIP parking spot auction winner

v  Elections: Valerie Gillas nominates herself to take over secretary position, approved. 
Becky Andersohn nominated to continue in treasurer position, approved.
Dave Buonviri nominated as challenger for president, approved.
Rita Wellons nominated as incumbent for president, Rita declines nomination, will remain on parents’ club task force nomination

v  Final Reminders:

 Remember that even if you are not a successful bidder in the auction you can still            donate!  Cash, check, and bank cards accepted.

Meeting Adjourned for auction (10:10 AM)