Mom’s weekend 2012 Meeting Minutes
Meeting called to order (9:30 AM)
Old Business
v Introduction of current/outgoing Parent’s Club Officers
v Meeting minutes from Mom’s Weekend read by DeDe Johnson
Meeting minutes approved by Rita Wellons.
v Becky Andersohn read the treasurer’s report:
Dad’s Weekend 2011 Starting Treasury Balance: $6,099.84
Netted $2,400 from silent and live auction, donations
Netted $2,400 from silent and live auction, donations
Additions $3,950 in donations from TV, etc.
$450 collected in dues [list of paid members will be sent around
TV room furniture purchased by parents club [couches, table,] $2,577.86
Several minor expenses related to bank card processing fee
[$5 extra contribution will help us cover these fees
Mom’s weekend 2012 Starting Treasury Balance: $9,920
v Gabby Buonviri and new executive board introduced
Reminders
v Please join the parents’ club by paying a $25 fee/donation! Please check the list going around to verify whether or not your dues were paid on Dad’s weekend
v Questions: If you are NOT receiving parents’ club emails, please verify your email address with one of the parents’ club officers so that you can get on the mailing list!
New Business
v Senior Gifts – tradition for Parents’ Club to purchase gifts for seniors going through Halls ceremony, permission to spend approx $600-650 from parents club treasury to fund gifts for 33 seniors. Motion made, seconded.
Motion for $700 budget approved [for senior gifts]
v Year-End Party – instead of funding fall rafting trip, parents club proposes having pizza and ice cream party for girls [has been done in the past] during dead week or finals week.
No motion made, Alexa David proposes money saved for fall funds until executive board can develop a proposal for the funds
v House Renovations – Proposal [Rita Wellons] to extend carpet and resilient vinyl flooring and base [like the vinyl ‘wood’ in the rooms – current proposal [one contractor] $6,500; would be done over summer for fall recruitment. Also includes incidentals such as putting skirt around platform seating, but does not include quote for fixing subflooring. Square footage and square foot costs on this requested by parents, not supplied. Request by several to seek multiple pricing bids. Includes area rug, throw pillows, and covers for the two red chairs in the back. Motion made to approve budget for $7,500.
Motion for $7,500 budget approved [for crib improvements]
Note: Parent’s club can purchase FURNITURE, but nationals must approve and perform any painting and remodels that increase the value of the house
v Comments: newly formed “AXO Parents Task Force Committee” – Rita selected by board for national task force due to active parents club, any input for her is welcomed
v Recognition - of Joni, MB, Linda recognized for their continued contributions, given appreciation gifts by parents club
v Parking Auction: Kelly Kvam recognized as VIP parking spot auction winner
v Elections: Valerie Gillas nominates herself to take over secretary position, approved.
Becky Andersohn nominated to continue in treasurer position, approved.
Dave Buonviri nominated as challenger for president, approved.
Rita Wellons nominated as incumbent for president, Rita declines nomination, will remain on parents’ club task force nomination
Becky Andersohn nominated to continue in treasurer position, approved.
Dave Buonviri nominated as challenger for president, approved.
Rita Wellons nominated as incumbent for president, Rita declines nomination, will remain on parents’ club task force nomination
v Final Reminders:
Remember that even if you are not a successful bidder in the auction you can still donate! Cash, check, and bank cards accepted.
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